NKU Procurement Cardholder Agreement

Procurement Cardholder Agreement

I agree to the following conditions regarding the use of the Northern Kentucky University Procurement Card that has been assigned to me for official university business only:

1. I understand that I am being entrusted with an important financial tool and will be making financial commitments on behalf of Northern Kentucky University. I will use the PCARD for authorized business purposes only.
2. I understand that the university will monitor and audit the use of my PCARD.
3. I understand that the university is not responsible for any charges made on the PCARD that are found to be unauthorized, inappropriate, undocumented, or violate university policy and agree that I am solely responsible for such charges and will reimburse the university upon demand for any charges arising from such misuse.
4. I understand that under no circumstances will I use the PCARD to make personal purchases either for others or myself. Personal purchases may result in disciplinary actions up to and including termination of employment and prosecution to the extent permitted by law.
5. I understand and I have reviewed and agree to stay current with Northern Kentucky University PCARD Policies and Procedures Manual and will abide by all the requirements set forth in the manual.
6. I am expected to keep receipts, reconcile all charges on monthly basis, resolve any discrepancies, and follow proper card security measures.
7. I will strive to obtain the best value for the university when purchasing merchandise with the PCARD, and I will use the available NKU term contracts.